Engagement Period: January 2026 – June 2026
Location: Pune/Bangalore
Experience Required: 8+ years
Role Summary: We are seeking an experienced, self-directed Migration Lead to manage the end-to-end migration of QMS data and documents from SmartSolve to Veeva Vault QMS. The ideal candidate will own the entire migration lifecycle—from discovery and planning through build, testing, deployment, and archival—ensuring a seamless transition with minimal oversight.
| Key Focus Area | Primary Responsibilities & Activities | Key Deliverables |
| Project Timeline & Milestones | ||
| 1. Discovery (Weeks 1-4) | • Analyze existing SmartSolve data extracts, documents, and metadata. • Define mapping and transformation rules for data, documents, training, and vendors. • Prepare Veeva loader templates and outline the validation strategy. • Determine the optimal balance of automated vs. manual data loads. | • Data & Document Mapping Specification • Transformation Logic Document • Configured Veeva QMS Loader Templates • Migration Validation Approach Document |
| 2. Build (Weeks 5-11) | • Develop transformation scripts and data/document load pipelines (both manual and automated). • Configure automated loader sheet generation. • Conduct 2-3 iterative test loads to refine the process. • Resolve mapping gaps and update logic based on test results. • Validate sample loads for production readiness. | • Data Transformation Pipelines & Scripts • Iteration Load Results & Detailed Issue Logs • Finalized Mapping & Transformation Logic • Sample Load Validation Report |
| 3. SIT & QA (Weeks 12-13) | • Execute System Integration Testing (SIT) and User Acceptance Testing (UAT) cycles in coordination with business users. • Identify, troubleshoot, and resolve migration-related defects. • Confirm system readiness for final deployment. | • SIT Test Cases & Execution Results • UAT Test Cases & Business Sign-off • Defect Resolution Report |
| 4. Deployment (Week 14) | • Execute the final migration of all SmartSolve data, metadata, and documents to Veeva Vault. • Perform comprehensive validation checks to confirm data integrity and load success. | • Final Migration Execution Package • Migration Validation Report • Go-Live Confirmation |
| 5. Hypercare & Support (Weeks 15-17) | • Provide post-go-live support to address any migration-related issues. • Execute minor adjustments to metadata or user access as required. • Ensure system stability and transition to operations team. | • Hypercare Issue Log & Resolution Report • System Stabilization Summary • Transition-to-Operations Document |
| 6. Archival (Weeks 18-25) | • Enhance the existing CTMS archival tool to migrate legacy SmartSolve data and documents. • Ensure archived documents are searchable via 6-8 primary key fields across all datasets. • Enable functionality for consolidated package downloads. | • Automated Archival Pipelines • User Interface (UI) for Searching Archived Data • Fully Executed Archival Process |
Required Skills & Qualifications:
- Experience: 8+ years in life sciences IT, with proven experience leading end-to-end Veeva Vault QMS migrations from legacy systems (SmartSolve experience is a significant plus).
- Technical Expertise: Deep hands-on expertise with Veeva Vault QMS configuration, data loader tools, and migration methodologies. Strong skills in developing transformation scripts and data pipelines.
- Project Management: Ability to own and drive complex migration projects independently, managing timelines, deliverables, and stakeholder communication with minimal oversight.
- Analytical Skills: Excellent problem-solving skills to define mapping rules, resolve data gaps, and ensure validation integrity.
- Communication: Strong ability to collaborate with business users during UAT and communicate technical details clearly to both technical and non-technical stakeholders.